INFORMATION AND FORMS FOR IMMAF ATHLETES
What does every athlete participating in an IMMAF tournament need to do?
Have a doctor’s medical examination and bloods tests for Hepatitis B, Hepatitis C & HIV
When do these examinations/tests need to be done?
The medical examination needs to be within 12 months of the last day of competition, and the blood test needs to be from within 6 months of that date
What forms need to be used?
The medical examination needs to be documented on the 5 page Annual Medical Examination form (*link above)
What about the Blood Test Review form?
The one page Blood Test Review form (*also above) is only needed if the blood test results were not available at the time of the annual medical examination – else those blood test results can be reviewed on the final page of the 5 page Annual Medical Examination form
What other forms are required?
In every instance a copy of the actual blood test result form is needed – the one issued by the testing laboratory
What does the laboratory blood test result form need to include?
- details of the testing laboratory
- patient details (at least 2 identifying marks are required, eg name and date of birth)
- date the sample was collected
- exact tests conducted *see next question
- test results
What exact tests are required?
- Hepatitis B surface antigen (HBsAg)
- Hepatitis C antibodies (Anti-HCV)
- HIV 1+2 antibodies and p24 antigen (4th generation HIV test or higher)
What happens if this exact information is not detailed on the laboratory result form?
You will need to arrange written confirmation from the testing laboratory that those exact tests were carried out and negative
What happens if the blood test results are not in English?
If they are in Latin/Roman script and in a standard, internationally recognisable format, they will ordinarily be acceptable – if not, they will need to be accompanied by a certified translation
How must medical forms and blood test results be submitted?
- through the team Medical Safety Lead
- by email to firstname.lastname@example.org
- in PDF form, ideally one complete PDF per athlete
Who is the team Medical Safety Lead?
Each team has a nominated ‘single point of contact’ through whom we expect to receive all medical forms, and to whom we provide all relevant information and updates – the role is purely administrative; no previous medical knowledge or experience is required
When do medical forms and blood test results need to be submitted?
Generally the deadline is 2 weeks before the start of competition, and exact dates for each tournament are given in the Competition Handbook, under ‘Section 22 – Medical Clearance’
When do we advise that medical forms and blood test results should be submitted?
We strongly suggest that medical forms and blood test results are submitted at least one week before the deadline, so that any omissions or mistakes can be addressed without the risk of Late admin fees
What happens if a deadline is missed?
If correct and complete medical forms and blood test results have not been received by the deadline, Late admin fees will need to be paid – these start at £20 per athlete, though can escalate to £40 (if forms and/or Late admin fees are still outstanding more that one week past the deadline), and then to £80 (if forms and/or Late admin fees are still outstanding within 2 days of the start of competition)
Why Late admin fees?
These have been found to be necessary in focusing attention on the importance of complying with deadlines. The only other way we could effectively do the work we do with the resources we have would be to raise fees for everyone, or remove athletes from the tournament if deadlines are missed. To be clear, these are not intended to generate revenue – we would be delighted if not a single Late admin fee was ever incurred!
What if I have any other questions, comments or suggestions?